Job Title: Sr. Project Coordinator – Industrial Dust Collection

Job Type: F/T Permanent Position

Shift: Monday to Friday – 7:00AM – 3:30PM

Company: VETS Group

Role Reports to: Branch Manager

Location: Burnaby, BC

About Us:

VETS is a leading industrial ventilation and dust collection solutions provider, with 100 years of history, dedicated to creating safer and healthier environments to a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we design, manufacture and install industrial ventilation systems tailored to meet the unique needs of our clients across various industries.

Company Core Values:

Human Leadership

Ownership Mentality

Nurturing Environment

Open Communication

United Team

Renowned Craftsmanship

Position Overview:

We are seeking a motivated and detail-oriented Project Coordinator to join our team. The ideal candidate will assist in the planning, executions and finalization of projects, while providing exceptional customer service and administrative support.

Key Responsibilities:

• Assist project managers in all phases of projects from initiation, planning, execution, monitoring, and closure.
• Coordinate with cross-functional teams to ensure all project requirements are met.
• Prepare and maintain project documentation, including but not limited to drawing packages, purchase orders, invoices, meeting minutes, and status reports.
• Communicate project updates to project managers, ensuring transparency and timely delivery of information.
• Reports to the operational manager as a key member of the operations team
• Assists project managers with all aspects of financial/administrative management of project
• Participates in weekly operations project reviews
• Sets up project budgets in ERP
• Assists with preparation of project bids as needed
• Monthly review of costs against budget with project managers in preparation for WIP review
• Provides assistance to project managers in reviewing job detail: job costs, billings, status of purchase orders
• Participates in monthly project forecasting process & WIP review meetings (cost/margin at completion)
• Coordinates collection and coding of labour hours against the projects
• Provides guidance around coding of costs against project line items
• Oversees sales tax requirements of project
• Provides adhoc deep dive/project analysis for operational and finance purposes
• Ensures timely billing and assists in compiling support documents to client
• Coordinates with site administration
• Will play a key role in ERP implementation as Super User, gaining a deep understanding of the system and how we will use it at VETS. Will assist in developing/documenting new processes and provide support and training to operational staff on the new system.
• Monitor project progress and identify potential risks.
• Support in the procurement process by liaising with vendors to ensure timely delivery of materials.

 

Qualifications:

• Excellent communication and interpersonal skills, both written and verbal.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Minimum 5 years’ experience in project coordination and/or accounting
• Financial acumen, with the ability to connect what is happening operationally to the financial status of the project
• Deep understanding of Construction ERP system
• Analytical and problem-solving skills
• Ability to balance and prioritize multiple responsibilities in a dynamic environment
• Ability to work with internal and external stakeholders
• Relevant financial skills

• Strong attention to detail
• Professional appearance and demeanor.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in or a basic understanding of industrial ventilation systems or HVAC is considered an asset.

How to Apply:

Interested candidates are invited to submit their resume and cover letter with salary expectations to hr@vetsgroup.com. Please include “Sr. Coordinator – [Your Name]” in the subject line.

VETS is an equal opportunity employer and encourages candidates of all backgrounds to apply.