Payroll Administrator

Job Title: Payroll Administrator

Job Type: F/T Permanent Position

Company: VETS Group

Role Reports to: Human Resources Specialist/VP Finance

Location: Edmonton, AB

About Us:

VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to delivering cutting-edge heating, ventilation, and air conditioning services to a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we take pride in our work and strive for excellence in every project.

Company Core Values:

Human Leadership

Ownership Mentality

Nurturing Environment

Open Communication

United Team

Renowned Craftsmanship

Position Overview:

We are seeking a detail -oriented and experienced Payroll Administrator to join our Edmonton team. The successful candidate will be responsible for managing all aspects of payroll processing and providing administrative support to our HR department. The ideal candidate will have experience in dealing with payroll for 150+ employees, and well versed in dealing with union payroll.

Key Responsibilities:

  • Process payroll accurately and on time, including calculating wages, deductions, and overtime.
  • Ensure compliance with federal, provincial, and local payroll regulations and tax requirements.
  • Managing employee benefits programs.
  • Maintain accurate employee records and update HR databases with changes in employment status or personal information.
  • Assist with onboarding and offboarding procedures, including preparing employment contracts and conducting orientation sessions.
  • Respond to employee inquiries regarding payroll, benefits, and other HR-related matters.
  • Coordinate with finance and accounting departments to reconcile payroll transactions and resolve discrepancies.
  • Generate reports and analyze payroll data to identify trends and improve processes.
  • Assist HR with various administrative tasks, such as scheduling interviews, organizing training sessions, and resume review.


  • Completed PCP Certification
  • Diploma in Accounting, Business Administration or related field.
  • Proven experience in a Payroll Admin role, preferably with a payroll of over 100 employees.
  • Proven experience of 2 to 3 years with payroll in a union environment.
  • Strong understanding of payroll laws, regulations and best practices.
  • Proficiency in payroll software.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented with strong organizational and time management skills.

Application Deadline: March 1, 2024


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