Jr. Project Coordinator/Administrative Assistant

Job Title: Jr. Coordinator/Administrative Assistant

Job Type: F/T Permanent Position

Shift: Monday to Friday – 7:00AM – 3:30PM

Company: VETS Group

Role Reports to: Branch Manager

Location: Burnaby, BC

About Us:

VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to creating safer and healthier environments to a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we design, manufacture and install industrial ventilation systems tailored to meet the unique needs of our clients across various industries.

Company Core Values:

Human Leadership

Ownership Mentality

Nurturing Environment

Open Communication

United Team

Renowned Craftsmanship

Position Overview:

We are seeking a motivated and detail-oriented Junior Project Coordinator to join our team. The ideal candidate will assist in the planning, executions and finalization of projects, while providing exceptional customer service and administrative support. This role offers an excellent opportunity to gain hands-on experience in project management within the industrial ventilation industry.

Key Responsibilities:

  • Greet and welcome visitors with a warm and professional demeanor.
  • Answer and direct phone calls in a polite and efficient manner.
  • Manage incoming and outgoing mail, packages, and deliveries.
  • Assist project managers/coordinator in all phases of projects from initiation, planning, execution, monitoring, and closure.
  • Coordinate with cross-functional teams to ensure all project requirements are met.
  • Prepare and maintain project documentation, including but not limited to drawing packages, purchase orders, invoices, meeting minutes, and status reports.
  • Communicate project updates to project managers/coordinator, ensuring transparency and timely delivery of information.
  • Monitor project progress and identify potential risks.
  • Support in the procurement process by liaising with vendors to ensure timely delivery of materials.
  • Assist with budget tracking and management.
  • Assist with administrative tasks such as data entry, filing, and scanning documents.
  • Collaborate with other team members to ensure smooth office operations

 

Qualifications:

  • 1-2 years of experience in project coordination or a high-level administration role supporting the sales cycle.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with ERP programs.
  • Strong problem-solving skills
  • Strong attention to detail
  • Professional appearance and demeanor.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Experience in or a basic understanding of industrial ventilation systems or HVAC is considered an asset.

How to Apply:

Interested candidates are invited to submit their resume and cover letter with salary expectations to hr@vetsgroup.com. Please include “Jr. Coordinator – [Your Name]” in the subject line.

 

VETS is an equal opportunity employer and encourages candidates of all backgrounds to apply.

HOW TO APPLY

Click the “Download Application Form” button to get a copy of our application form (PDF format), it could speed up the application process.

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